Skip to main content

Workspaces in SkillSync Create

Tony Mirasola

A Workspace is a separate environment in Create where all of the Courses, their associated content, and any Media Library objects are contained. A Workspace functions as a separate "room", and only Users who have access to that room can see its contents.

A User can have access to multiple Workspaces. These can be customized to an organization's preference - whether that be a Workspace for a specific Department, office, project group, or an individual employee.

Note that Workspace assignment is done in the Admin Experience and requires editing a User's account. More information about this process can be found in the article here. 

In this article we will give an overview of Workspaces, including the different operations available within them and how to navigate from one Workspace to another.

 

Workspace Layout

When opening SkillSync Create, you will land on the Courses section of a specific Workspace. Create can be accessed by logging into the LMS as an Administrator and clicking the Manage Content button in the Create menu.

At the top of any Workspace is the Workspace Control Bar. This displays the name of your current Workspace and allows you to navigate between different sections in the Workspace, create new content, contact Support, and access your other Workspaces.

 

In the top right corner of the Workspace Control Bar, you will find the name of the current Workspace. Click on this menu to open a drop down list of all Workspaces that you have access to. Click on the name of any of the available Workspace to open it. You can also select the Admin Experience option to return to the Admin Experience.

 

absorb-create-workspace-navigation.gif

 

Workspace Content Access
 

Content within the Courses and Media Library tabs is unique to each Workspace. As a result, a Course can only be active in one Workspace at any given time. Any items located here will be accessible only in that Workspace. Create Users will only be able to access the Courses or Media in Workspaces that they have permission to access.

Also note that the Reviews tab is unique to each User and not dependent on the specific Workspace.

 

Courses

The Courses tab displays all the Courses belonging to the current Workspace you are using. It is also the default landing page when opening Create from the Manage Content button in the Admin Experience.

 

There are six main features of the Courses page, which we will go into further detail below.

  1. Course Categories: click on this dropdown to open a list of the current Course Categories. You can add a new Category by clicking the "+" icon. Categories can be used to organize the Courses within a Workspace. When a Category is selected, the list will collapse and the selected Category will be displayed in this field. Courses contained in that selected Category will be displayed in the Workspace.

    My Courses Category
     

    Note that the My Courses Category does not behave in the same way as a traditional Category. Instead, this functions as your personal space in Create, where you can view the Courses you have pinned (using the golden star icon) in order to quickly access them. Courses that appear here still belong to their own Category.

  2. Star Toggle: click on this icon next to a Course to save it to your My Courses page. To remove a Course from your My Courses page, click the star icon to make it blank. Note that this does not remove a Course from its Category.
  3. Search bar: type in a Course name or a keyword, and a list of matching Courses will appear depending on applied filters. These results can be further refined using the Category and Language filters.
  4. Language drop down: click this dropdown to select one of the available Languages. This will filter the Courses to show only those in the selected Language as per the Course's Settings.
    For example, if you create a Course in Spanish, but do not change the Language in the Course's Settings to Spanish, this Course will not appear when you select Spanish from this drop down.
  5. Course drop down menu: click this dropdown to open a menu of available options for the selected Course. These options include:
    • Rename the Course.
    • Duplicate the Course.
    • Preview the Course - note that this option is to view the Course as a Learner would.
    • Manage Reviewers.
    • Delete the Course - note that Course deletion in SkillSync Create is permanent. Deleted Courses cannot be retrieved.
    • Assign the Course to another Category.
    • Move the Course to a different Workspace (if a User has the Owner role in Create and has access to multiple Workspaces).


  6. Edit Course (Pencil Icon): click this icon to open the Course in Editor Mode. This is the core of SkillSync Create and where you will spend most of your time.


More information about SkillSync Create's core features can be found in the articles here.

 

Reviews

The Reviews tab contains all the Courses that you have been assigned as a Reviewer. Note that this tab works differently than the Courses and Media Library tabs, as the content of this tab will be the same regardless of which Workspace you are in.

Reviewer Assignment Requirements
 

Note that only LMS Admins with an email address listed in their account can be assigned as a Reviewer for a Course. Admins without an email address will not appear in the list of available Reviewers.

When you, or another a User, assigns you as the Reviewer of a Course, it will appear in your Reviews tab, regardless of the Workspace where that Course is located.

Note that this tab will only display Courses where you are assigned as a Reviewer, and not Courses where your name has only been mentioned in a Comment as shown below.

 

Assign a User as a Course Reviewer

When you have finished creating a Course, you may want to have another User review it to check that the Course is working as intended and the information it contains is accurate. There are several ways to assign a User as a Reviewer, which we outline below.

To assign a Reviewer directly from the Courses tab, please advise the following:

  1. In Create, navigate to the Courses menu.
  2. Click the dropdown menu next to the Course to be reviewed.
  3. Select Manage Reviewers.


  4. In the new modal frame, select from the dropdown or enter the email of the User(s) you wish to send Reviewer invitation to. Once you have selected a User, an additional field will appear where you can enter further instructions for the User.


  5. Click Send Invites.

 

You can also assign Reviewers directly within a Course. To do so, please advise the following steps:

  1. In Create, click on the Course to be reviewed.
  2. In the Course Editor, click the Review button in the top right of the screen. This will open the Review Mode.
  3. Click Manage Reviewers in the right hand sidebar, under the Page options.


  4. In the new modal frame, select from the dropdown or enter the email of the User(s) you wish to send Reviewer invitation to. Once you have selected a User, an additional field will appear where you can enter further instructions for the User.
  5. Click Send Invites.

Note that you can also resend email invitations and remove Reviewers from a Course using the Manage Reviewers option.

 

For more information on Reviewers, please see the article here.

 

Media Library

The Media Library tab is the centralized storage within a specific Workspace. This contains any media uploaded to either the Media Library itself, or to any Course within the Workspace.

 

The main features of the Media Library tab are as follows:

  1. Batch Upload: click this button to upload files directly into the Media Library.
  2. Add Category: click this button to add a new Category to the Media Library. These Categories can be used to organize your files.
  3. Move selected item to a Category: select one or multiple items in the Library, and click this option to open a dropdown menu. From the available Categories, select one to move the items to.
  4. Categories: this displays a list of all available Categories. Select one of these Categories to display the items belonging to only that Category. You can rename or delete a Category by clicking on the three dots icon next to it.
  5. Make a selection: click here to open a dropdown menu to filter your file search by file type (i.e. All types, Images, Videos, Audio Files, Other Files).
  6. Type here to search: enter the file name or a keyword from the file name to search from the available files. The filtered Category and file type options will also apply to this search.
  7. File dropdown menu: click on this option to open a dropdown menu with the following options:
    1. Preview the file.
    2. Rename the file.
    3. Download the file to your device.
    4. View associations (i.e., view in which Course(s) and slide(s) the file is being used.)
    5. Archive the file (send the file to the default Archive Category).
    6. Delete the file. Note that only files with no associations can be deleted.

 

Create Button

Click this button to open the Create Course modal, where you can create a new Course for Learners. This is also the default landing page when you open Create using the Create Content button in the Admin Experience of the LMS.

For more information on creating Courses, please review the article here.

 

Help (?) Button

The Help button is denoted by a ? icon in the upper right corner of the Workspace. Click on this button to open a drop down menu with multiple support options. These options are outlined further in this section.

  1. Documentation: this option opens the SkillSync Create page in our Knowledge Base, which contains articles related to Create.
  2. Keyboard Shortcuts: this opens and overlay with a list of Keyboard Shortcuts you can use in the Create Editor and Player.
  3. Contact Us: this option opens a new tab containing the Submit a Request form (i.e., open a Support ticket) to contact that SkillSync Create Team. You can use this form if you require assistance troubleshooting issues specific to Create. 
  4. About SkillSync Create: this opens an overlay that displays the current version of Create that you are using.

 

Related Articles

You can find more information about SkillSync Create in the articles below:

Comments

0 comments

Article is closed for comments.

Powered by Zendesk